When you don’t have processes in place, or the ones you have in place operate poorly, don’t communicate with the rest of your operations and/or team and aren’t strategically implemented, you’re at risk of missing out on huge revenues. ⠀⠀⠀⠀⠀⠀⠀⠀⠀
Every time you operate without a process or system in mind, you’re using up energy that could be better spent elsewhere.
Processes are specific to your business and they describe the activities necessary to complete tasks. They can be videos, documents, or a combination to ensure that they are easy to use.
Here are 5 steps for systemizing your business!
1. Analyze your current processes
Ask yourself these questions:
- Where are you now?
- Where do you wish you were?
- How do we get from A to B?
Your team might need more training, maybe you need to delegate some responsibilities. Figure it out, and make a plan.
What processes need to be standard in your business?
Review your company habits, how you do things. Identify which ones need to be included in your SOP. Go over your daily business processes to check for recurring patterns. Get rid of patterns/tasks that don’t move you towards your goals.
Now it is time to put pen to paper!
You can use videos, charts, and anything helpful to making your processes easier to learn and understand. It’s also more cost effective to update them online rather than having to print it out every time.
I would suggest a google-doc first so that you have a written process down! You can include images and how-to videos within this and then use this as a basis to create a live step by step task format. If you have it down on(virtual)paper, you have a document that you can refer back to.
Execute your processes
Distribute your processes to your team once they are completed. You and your team can never be too prepared.
Store it somewhere easy to find on your company server or a PM tool such as ClickUp so that you can keep on referring back to it.
This will be ongoing as there is always room to grow within the processes of our business. Business is ever evolving. Expansions, new products and new clients bring updates and changes.
Having processes within your businesses is the fast track way to having your team operating efficiently, higher productivity and more revenue.