Welcome to part 4 of “Tech it Out!”. You can read the other parts in this series here: Intro // Part 1 // Part 2 // Part 3
Today we’re going to chat about automating your email, which is something not many think to do! Even if you’re just automating the process of moving emails into a folder—a task that takes no more than five seconds—the time that automating it saves you adds up. The more inbox automation workflows you create, the more time you save, and the more time you have to focus on more important tasks.
Let’s go over some ways to automate your email quickly and efficiently.
Answer Frequently Asked Questions in Seconds
If you use Outlook, use the Quick Parts feature to create and insert default responses. In Gmail you would use the templates in your settings.
Add All Your Details in Your Signature
Setting up your signature with all your details can cut down on the back and forth of exchanging basic information. If you have a scheduler like Calendly, add your link in your signature for easier booking.
Get Rid of Annoying Junk Mail Automatically
Handling these types of emails doesn’t take a lot of time, but each one you receive can be a distraction and quickly add to your growing list of emails. Considering the fact that it takes 16 minutes to refocus after an interruption, incoming email notifications have a bigger impact than just the 5 seconds it takes to deal with them.
Outlook Rules let you establish workflows for automatically deleting or moving emails as they come in to your inbox.
These are just a few of the simple changes you can make to your inbox. There are so many more it would take some time to go over them all, but they are worth it to implement if it saves you time and eliminates stress! At Simple Desk, we pride ourselves on carrying the workload for our clients in various aspects of their business, freeing up their time so they can focus on the parts of their business that they actually enjoy. If you feel that automating your email will help free up your time, we’ve created something special just for you!
If you would like to get an in-depth tutorial on automating your inbox, join us for our free webinar “Reclaim your In-box” (Outlook) on March 10th at 10 am.
I’ll share email management techniques that help you get organized, instantly put more time in your day. and easily manage your Outlook Inbox. With these Outlook tips you’ll be able to increase your productivity. You’ll also learn important Microsoft Outlook tips and techniques to reclaim your inbox.
CLICK HERE to register for this event!