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Automating Your Client Invoicing

automating invoicing

Welcome to part 3 of our 4-part series of automating your business processes, called “Tech it Out!“. You can check out the other parts in this series that you may have missed clicking the links below.

Intro // Part 1 // Part 2  //

One of the most time-consuming tasks is manually entering your invoices into your accounting system of choice. It can be tedious, drawn out, and sometimes can be missed when you’re busy running other facets of your business.

The quicker you’re able to create and send an invoice, the faster you’ll be generating revenue, which is always the goal! It will also help elevate the stress off of your shoulders to know that a very important facet of your business is taken care of.

Let’s talk about how you can automate your invoices.

Automating Recurring invoices

In most cases, you spend a lot of time manually entering the same information over and over again, and even after you’ve created and sent the invoice to a client there’s no guarantee that they’re going to pay the bill on-time

Thankfully, there are now a wide-range of cloud-based invoicing solutions that allow you to offer recurring invoicing to your clients.

Recurring invoicing is “when invoices are automatically created and sent to your client on a regular, pre-defined basis.” In other words, you only have to set it up once and let it run!

Automating Late payments

You can automate preset messages to remind your clients of an upcoming payment, or advising them they are overdue. 

This not only takes away the awkwardness of asking for a payment, but the decision to automate your invoicing improves your cash flow and saves you the time of constantly contacting the client.

You can do this with software like Due or Dubsado. QBO also offers a recurring invoice option. 

Dubsado allows you to create a full workflow that includes automatically sending invoices as well as all follow-up reminders. It can even take the payments for you.

Due has the added bonus of automatically adding late fees and a plethora of many other features. 

You should totally Tech it Out!!! 

Pro tip: Did you know that you’re 3x more likely to get paid if you add a company logo to your invoice? 

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